Two Column Layout Newsletter July 23rd
MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY 11th JULY 2024
PRESENT: J.Hodges, A. Redfern, P. Jones, J. Mills, J.Pile , J.Carter-Bown,
M. Hubball. D. Bonner, C Jones
Meeting opened at: 7.32pm
1.CHAIRMAN’S OPENING ADDRESS
Chairman welcomed everyone to the July meeting
2. APOLOGIES
A. Linnecor
3. MINUTES OF THE PREVIOUS MEETING
Read and agreed
4. MATTERS ARISING FROM PREVIOUS MEETING
Storeshed roof- this is ongoing - Allan to get in touch with Bernie ( Allotment Officer) from BCC to find out which company is used by the city in these cases.
Potholes - No update.
Way Out sign - Sign is required. Paul to discuss this with the Social Club.
Tree behind Sharon and Eileen’s plots - Pruning has been completed. Plotholders are pleased with the results.
5. CHAIRMAN’S REPORT
Nothing to report except to acknowledge the progress made in matters arising.
6. SECRETARY’S REPORT
The Ash Tree was ‘pruned’ as required. Quite a big job but Ryan completed it as required. Both Sharron and Eileen have, I believe, thanked the chairman for a successful and beneficial job.
A neighbour's conifers, at the top of the site were pruned by the same company. The resulting ‘wood chip', was offered to the site and I agreed to take it. There was too much to unload in the usual place so was asked if some could be dropped off somewhere else. I risked a temporary drop off point by the IBC,s by the car park with my fingers crossed.
I have attempted to get the hedges trimed by SUTTON Town Council but nothing happened. My contact has left the company so communication is less available.
In my last report I mentioned that I was meeting a prospective addition to the waiting list. I met two very excited sisters from abroad somewhere and a new name has been added to the list.
On Friday afternoon I met someone from the waiting list and they viewed the available plots. They decided that 41D was their choice. Following further conversations, she decided that the workload would be more than what she could cope with and declined the plot. I then contacted the next name on the list who accepted the plot and started working on it.
Vacant Plot 8A is riddled with convolvulus and attention needs to be aimed at this problem on this plot. I suggest that we purchase a suitable weed killer and treat this plot as a matter of urgency. This is the perfect time to do this , that is when it is growing so rapidly. The plotholder on 8B is also suffering with growth of this invasive weed.
The task of preparing plot 25 for letting also needs completion . Work has started but I am unable to let the plot while it is in its current state.
A further eight names have been contacted where the circumstances have changed and they no longer wish to become a plotholder. We still have plenty of applicants on the list.
The sales from the store shed have slowed down but this is the time that I rely on you for keeping me informed about stock that I will need to order. I will make an order as soon as one is necessary. This is the end of my report.
7. TREASURER'S REPORT
The management account stands at £2318.08. £85 spent on 2 addititonal IBCs.
Main account stands at £6292.95 9 (June 30th)
June shed sales £251. Year to date £1360.
Plant sale finishing total was £381.
I've paid out the annual stipend to the officers as agreed last meeting (£230 total).
Since July 1st I've purchased 5, heavy duty 6ft by 2ft tables plus some additional covering material. Also gift certificates for prize winners at the shows. Total cost about £220.
We managed to duplicate the purchase of the weed protection fabric so it will probably go into the shed stock at 25p/metre (1 metre wide).
I've taken out the float for the Early Summer Show prize money £148. (Previously we have had entry money and raffle profit which paid for that, but this will not happen this year of course.)
I will be on holiday on the Late Summer Show day so someone else will have to hand out the prize money.
That is the end of my report.
8. SITE MAINTENANCE
Water meter reading for July-1767 cubic meters….+29 on previous reading.
Hedge cutting begun on driveway. Debris taken to the tip.
9. PLOT MONITORING SUB-COMMITTEE REPORT
There are still a few problems which need active monitoring. The sub-committee is beginning to be recognised by plotholders, who are making them aware of any plots which are becoming a problem. Monitoring dates are on posters ( thanks to John). This seems to be making a difference.
Next Plot inspection- 28th July
10. SHED SCHEDULE
N/A Committee members to fly their red flag when on their plot.
11. SHOW SUB COMMITTEE AND COMPETITIONS
All relevant agencies have been informed of the Early Show.
Saturday help would be appreciated to write out entry cards - leave entry number off the back of the card.
11am on Saturday for entries.
9am Sunday for setting up…entries Displayed from 10am.
Late Show-this will include front of plot and floral display judging. Suggest asking Dave to either judge on Saturday or come earlier on Sunday to judge plots to help with timings of the day.
12. SITE REPORT/HEALTH AND SAFETY
Potholes- on going. Nothing else to report.
13. MANAGEMENT COMMITTEE
Date for future Committee meetings:
8th August
19th September
10th October
14th November
May be subject to change due to progress of dominos team.
14. AOB
Jacqui- explained about her home made fence to protect her rhubarb from full horse manure bags.
Mike - suggested we needed a procedure for how best plots are chosen and judging to be publicised.
Paul gave future dates from Social Club:
Breakfast 28th July. £6.50 last time.
Turkey dinner 4th August £12.50
Tea Dance – 7th December
CLOSURE
Meeting closed at 8.47pm.
The next Committee Meeting will be held on 8th August 2024
Best Plots etc
Our Show Judge, Dave Hubball and Lesley came to the site yesterday and judged the best plots etc. The results are shown below.
It was felt that 3/4 plots could not be judged fairly against full or small plots, so it was decided to make a separate category.
Congratulations to everyone.
That's all for now.Mike
MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY 11th JULY 2024
PRESENT: J.Hodges, A. Redfern, P. Jones, J. Mills, J.Pile , J.Carter-Bown,
M. Hubball. D. Bonner, C Jones
Meeting opened at: 7.32pm
1.CHAIRMAN’S OPENING ADDRESS
Chairman welcomed everyone to the July meeting
2. APOLOGIES
A. Linnecor
3. MINUTES OF THE PREVIOUS MEETING
Read and agreed
4. MATTERS ARISING FROM PREVIOUS MEETING
Storeshed roof- this is ongoing - Allan to get in touch with Bernie ( Allotment Officer) from BCC to find out which company is used by the city in these cases.
Potholes - No update.
Way Out sign - Sign is required. Paul to discuss this with the Social Club.
Tree behind Sharon and Eileen’s plots - Pruning has been completed. Plotholders are pleased with the results.
5. CHAIRMAN’S REPORT
Nothing to report except to acknowledge the progress made in matters arising.
6. SECRETARY’S REPORT
The Ash Tree was ‘pruned’ as required. Quite a big job but Ryan completed it as required. Both Sharron and Eileen have, I believe, thanked the chairman for a successful and beneficial job.
A neighbour's conifers, at the top of the site were pruned by the same company. The resulting ‘wood chip', was offered to the site and I agreed to take it. There was too much to unload in the usual place so was asked if some could be dropped off somewhere else. I risked a temporary drop off point by the IBC,s by the car park with my fingers crossed.
I have attempted to get the hedges trimed by SUTTON Town Council but nothing happened. My contact has left the company so communication is less available.
In my last report I mentioned that I was meeting a prospective addition to the waiting list. I met two very excited sisters from abroad somewhere and a new name has been added to the list.
On Friday afternoon I met someone from the waiting list and they viewed the available plots. They decided that 41D was their choice. Following further conversations, she decided that the workload would be more than what she could cope with and declined the plot. I then contacted the next name on the list who accepted the plot and started working on it.
Vacant Plot 8A is riddled with convolvulus and attention needs to be aimed at this problem on this plot. I suggest that we purchase a suitable weed killer and treat this plot as a matter of urgency. This is the perfect time to do this , that is when it is growing so rapidly. The plotholder on 8B is also suffering with growth of this invasive weed.
The task of preparing plot 25 for letting also needs completion . Work has started but I am unable to let the plot while it is in its current state.
A further eight names have been contacted where the circumstances have changed and they no longer wish to become a plotholder. We still have plenty of applicants on the list.
The sales from the store shed have slowed down but this is the time that I rely on you for keeping me informed about stock that I will need to order. I will make an order as soon as one is necessary. This is the end of my report.
7. TREASURER'S REPORT
The management account stands at £2318.08. £85 spent on 2 addititonal IBCs.
Main account stands at £6292.95 9 (June 30th)
June shed sales £251. Year to date £1360.
Plant sale finishing total was £381.
I've paid out the annual stipend to the officers as agreed last meeting (£230 total).
Since July 1st I've purchased 5, heavy duty 6ft by 2ft tables plus some additional covering material. Also gift certificates for prize winners at the shows. Total cost about £220.
We managed to duplicate the purchase of the weed protection fabric so it will probably go into the shed stock at 25p/metre (1 metre wide).
I've taken out the float for the Early Summer Show prize money £148. (Previously we have had entry money and raffle profit which paid for that, but this will not happen this year of course.)
I will be on holiday on the Late Summer Show day so someone else will have to hand out the prize money.
That is the end of my report.
8. SITE MAINTENANCE
Water meter reading for July-1767 cubic meters….+29 on previous reading.
Hedge cutting begun on driveway. Debris taken to the tip.
9. PLOT MONITORING SUB-COMMITTEE REPORT
There are still a few problems which need active monitoring. The sub-committee is beginning to be recognised by plotholders, who are making them aware of any plots which are becoming a problem. Monitoring dates are on posters ( thanks to John). This seems to be making a difference.
Next Plot inspection- 28th July
10. SHED SCHEDULE
N/A Committee members to fly their red flag when on their plot.
11. SHOW SUB COMMITTEE AND COMPETITIONS
All relevant agencies have been informed of the Early Show.
Saturday help would be appreciated to write out entry cards - leave entry number off the back of the card.
11am on Saturday for entries.
9am Sunday for setting up…entries Displayed from 10am.
Late Show-this will include front of plot and floral display judging. Suggest asking Dave to either judge on Saturday or come earlier on Sunday to judge plots to help with timings of the day.
12. SITE REPORT/HEALTH AND SAFETY
Potholes- on going. Nothing else to report.
13. MANAGEMENT COMMITTEE
Date for future Committee meetings:
8th August
19th September
10th October
14th November
May be subject to change due to progress of dominos team.
14. AOB
Jacqui- explained about her home made fence to protect her rhubarb from full horse manure bags.
Mike - suggested we needed a procedure for how best plots are chosen and judging to be publicised.
Paul gave future dates from Social Club:
Breakfast 28th July. £6.50 last time.
Turkey dinner 4th August £12.50
Tea Dance – 7th December
CLOSURE
Meeting closed at 8.47pm.
The next Committee Meeting will be held on 8th August 2024
Best Plots etc
Our Show Judge, Dave Hubball and Lesley came to the site yesterday and judged the best plots etc. The results are shown below.Best Plots etc