Two Column Layout
Newsletter September 8th 2026
Paul Jones
I am sorry to report that Paul had an accident on the site a few days ago. He fell off a ladder and broke 5 ribs. After a few days in Walsall Manor hospital, he is now at home. We wish him a speedy recovery.
Extraordinary General Meeting minutes
We had an Extraordinary General Meeting on August 16th. This was to discuss some issues that occured at this year's AGM in May.
EGM Sunday 16th August 2026
Meeting opened at 10.35am.
There were 24 people in attendance.
Apologies- Matthew Porter
Constitution
The constitution is on the website. Mike has made some amendments. Jason read out the changes which are shown in red.
Number 3………Membership of the Association shall be confined to Plot holder tenants on the Hill Allotment Site who are automatically members of the Hill Plot Holder’s Association.
Members are invited to an Annual General meeting. Non members eg. Partners of Association Members may attend the AGM and other general meeting but may not take part in any discussion or cast a vote on any issue.
Number 4….A committee of plot holders shall be appointed at a general meeting or annual general meeting of the Association which shall be held on a date to be approved at the previous AGM. Not more than 15 months shall elapse between the date of one AGM and the next.
Number 11….Any amendments to this constitution shall be made by resolution of the members of the Association at an Annual General meeting or at a Special General meeting.
One plot holder was very concerned that the amendments to the constitution weren’t circulated before the meeting hence giving all plot holders the opportunity to discuss the proposals prior to the EGM.
Questions were asked as to why these amendments were being made. There was discussion about the tenant being the only person being able to take part in discussions and how it could work, this included tenant being a spokesperson, questions given in writing prior to the meeting.
Jason explained that one tenant is named on tenancy agreement as this is Birmingham City Council rules. This will also be the case when we join Sutton Town Council.
It was suggested by a plot holder that we approach Sutton Council to request more than one name is on the tenancy. It was pointed out that this could cause a problem if there were people of different ages which could mean different rates.
It was agreed that 1 vote per plot was fair.
These discussions are to be taken back to Committee and a follow up provided at the very beginning of the Plot Luck Supper.
Committee Appointment
Denise was officially voted back on to the Committee.
Late Summer Show
Show has been cancelled due to the drought conditions we’ve been experiencing.
There was some discussion about coping with the weather. Water butts can be filled using a hosepipe but not IBC’s. One plot holder commented that we’ve been encouraged to have an IBC but we’re now at a disadvantage as can’t be filled up using a hosepipe!
Meeting closed at 10.55am.Annual Rent
Allotment rents are due from October 1st. I have no information at present but I will get it to you as soon as I can.
That's all for now.
Mike
Paul Jones
I am sorry to report that Paul had an accident on the site a few days ago. He fell off a ladder and broke 5 ribs. After a few days in Walsall Manor hospital, he is now at home. We wish him a speedy recovery.Extraordinary General Meeting minutes
We had an Extraordinary General Meeting on August 16th. This was to discuss some issues that occured at this year's AGM in May.EGM Sunday 16th August 2026
Meeting opened at 10.35am.
There were 24 people in attendance.
Apologies- Matthew Porter
Constitution
The constitution is on the website. Mike has made some amendments. Jason read out the changes which are shown in red.
Number 3………Membership of the Association shall be confined to Plot holder tenants on the Hill Allotment Site who are automatically members of the Hill Plot Holder’s Association.
Members are invited to an Annual General meeting. Non members eg. Partners of Association Members may attend the AGM and other general meeting but may not take part in any discussion or cast a vote on any issue.
Number 4….A committee of plot holders shall be appointed at a general meeting or annual general meeting of the Association which shall be held on a date to be approved at the previous AGM. Not more than 15 months shall elapse between the date of one AGM and the next.
Number 11….Any amendments to this constitution shall be made by resolution of the members of the Association at an Annual General meeting or at a Special General meeting.
One plot holder was very concerned that the amendments to the constitution weren’t circulated before the meeting hence giving all plot holders the opportunity to discuss the proposals prior to the EGM.
Questions were asked as to why these amendments were being made. There was discussion about the tenant being the only person being able to take part in discussions and how it could work, this included tenant being a spokesperson, questions given in writing prior to the meeting.
Jason explained that one tenant is named on tenancy agreement as this is Birmingham City Council rules. This will also be the case when we join Sutton Town Council.
It was suggested by a plot holder that we approach Sutton Council to request more than one name is on the tenancy. It was pointed out that this could cause a problem if there were people of different ages which could mean different rates.
It was agreed that 1 vote per plot was fair.
These discussions are to be taken back to Committee and a follow up provided at the very beginning of the Plot Luck Supper.
Committee Appointment
Denise was officially voted back on to the Committee.
Late Summer Show
Show has been cancelled due to the drought conditions we’ve been experiencing.
There was some discussion about coping with the weather. Water butts can be filled using a hosepipe but not IBC’s. One plot holder commented that we’ve been encouraged to have an IBC but we’re now at a disadvantage as can’t be filled up using a hosepipe!
Meeting closed at 10.55am.
