Newsletter July 27th 2021

Show setting up - assistance needed
As you know, our Bloom 'n Bake Show takes place on Sunday 1st August. Like all of these things a lot of work goes on behind the scenes. This includes setting out the tables etc before the show. The committeee does this work but a number of committee members will not be available on the day in question. We therefore ask if anyone can assist with setting up on Sunday 1st August commencing at 9.00am - it usually takes about an hour. If you are able to help please let me know.


Covid precautions
Although the government has eased the lockdown conditions and the incident of infection appears to be heading downwards, it is sensible to do whatever we can to reduce the chance of catching this horrible bug. The committee has therefore decided that we should take precautions during the upcoming shows. Here is a letter from John.


To assist everyone's well being during our shows, hand sanitiser will be available for your use and all windows and doors will be left open to provide adequate ventilation. Whilst optional, signing in forms will be provided and the use of face masks when not seated is recommended. Dependant upon the number of entries in each show we will either introduce a one way system or limit the number of people at any one time for those who wish to view the exhibits after judging has taken place.


John



Committee meeting
We had a committee meeting earlier this week. Again, we had to sit outside as the Social Club Committee had not made the necessary arrangement so that we could meet indoors. Jacqui took the minutes
Minutes of the Committee Meeting held on Tuesday 20th July 2021

PRESENT: A Redfern, J Hodges, M Hubball, J Mills, J Pile, N Long, P Jones
Meeting opened at: 7.30pm
1. CHAIRMAN’S OPENING ADDRESS
He welcomed everyone to the meeting.
2. APOLOGIES
A Linnecor, C Jones, J Carter Bown
3. MINUTES OF THE PREVIOUS MEETING
Proposed, seconded and approved unanimously.
4. MATTERS ARISING FROM PREVIOUS MEETING
No matters arising.
5. CHAIRMANS REPORT
A letter of resignation has been received from Elaine. Although she will no longer be a committee member she will continue to help when she is able.
Thanks to Martin from the Social Club for tending to the flower border.
Jason and Allan attended a meeting with Sutton Coldfield Council. All the allotments sites in Sutton were represented.
The new agreement between Sutton and Birmingham Council has not yet been signed. On eventual transfer ‘Royal Sutton Coldfield Allotments Association’ will be our new title.
Sutton town council will invest modestly in Sutton sites following 47 years of neglect
Rents will increase but only to the nearest pound and fifty percent of the rents will be returned to us for our own use.
Rangers will be available to help with any large scale projects.
Every site will receive a new notice board with the Royal Sutton Coldfield emblem and new gate keys will be given to every plot holder.
Sutton Town Council will take on the insurance for the allotments and use contractors for grass and hedge cutting.
Future plot holders will be accepted only if they pay their taxes to Sutton Council.
6. SECRETARY’S REPORT
A letter of thanks has been received from the Sutton Coldfield Ladies Gardening Club who visited the site on Monday. They were very complimentary about the plots and asked lots of questions answered by Allan and Sheila.
Someone has removed a bolt from the top gate but it was quickly repaired by Paul from the Social Club.
A greenhouse on the Community plot has had its glass deliberately smashed several times. The installation of CCTV will be looked into.
A plot holder questioned a man who was entering the site as she had not seen him before, fortunately it was a fellow plot holder but maybe we should all be more concerned about strangers on site.
A metal pole will be attached to the lower gate to prevent small dogs entering.
A eucalyptus tree in a neighbouring garden will be taken down with the house holders consent and contribution to costs. Estimation of costs to be obtained
Meetings will now return to Monday evenings to make it easy for the Social Club.
7. TREASURERS REPORT
The Management account now stands at £2353.35.  We paid £70 to have the rubbish removed from the site following last week’s tidy up.
The Main account stands at £6235.76 June shed sales were £113.68 Sales YTD is £1228.23. Sales are very much reduced due to the unavailability of potting compost.
Plant sales total is now £218.50 although there are still a few plants to dispose of
Officer’s expenses have been paid as agreed at the last meeting.
8. SITE MAINTENANCE
Water meter reading at July 1st was 1140. This is an additional 69cu metres for June.
We are currently 30cu metres above last year’s reading at this time.
Nothing else to report.
9. PLOT MONITORING
No problems reported
10. SHED SCHEDULE
Shed closed. Committee members to display red flags.
11. SHOW SUB COMMITTEE AND COMPETITIONS
We are still awaiting confirmation that we will be able to use the Social Club so the shows can go ahead this year.*
Potato, sunflower and pumpkin entries are down from two years ago.
Hanging basket competition has two entries.
The bunting will be put up next week in case the shows have the go ahead.*
Sat 31st July 12 o’clock until 2 o’clock we will be writing the entry cards.
Sun 1st August 9 o’clock putting out the tables etc for the produce.
There will be no raffle this year.
The best plots have already been judged. Eileen and Anne were entered.
Site judging on July 21st.
12. CLUB MANAGEMENT COMMITTEE
No report
13. SITE REPORT/HEALTH AND SAFETY
Nothing to report
14. AOB
Nothing to report
15. CLOSURE
As there was no further business the meeting was closed at 8.48pm.

The next committee meeting will be held on Monday 16th August at 7.30pm

*Please note that approval to use the club for our shows was received after this meeting.

Mike